Përshkrimi

Administrative Clerk (Logistics)

Duty station: Pristina, Kosovo.

Functional Responsibilities
Summary of functions:

• Logistics Management (60%)
• Travel/Transport Management (30%)
• Operational Support (5%)
• Knowledge Management (5%)

Detyrat

Logistics Management:

• Assist the project team in updating Logistics Plans for the procurement projects and support the implementing of the plans.
• Be responsible for liaison and  follow up with the suppliers in order to timely delivery of equipment/ goods as agreed in the UNOPS Purchase Order (PO).
• Liaison with the UNOPS  Procurement Team and provide routine support in different steps of procurement.
• In consultation with the project team, make sure that the suppliers rightly & timely do the transportation, maintenance and safe & secure storage of all  equipment.
• Liaise with contractors, suppliers, and partners to ensure that delivery schedules are adhered to and that equipment reaches its destination safely and on time.

Travel/Transport Management:

• Coordinate and process travel requests as required for onward approval by the Support Services Senior Manager /Country Manager
• Provide transportation services including client service, driver log, regular service maintenance, insurance and monitoring of consumption. Prompt reporting and investigation of vehicle accidents, damage, loss of theft.
• Any issue with the vehicle management is reported in a timely manner.

Operational support:

• Support the project team in organizing  all payments related documents in a timely manner.
• All POs issued to the suppliers are recorded, followed up and reported with progress status in a timely manner.

Knowledge Management:

• Participation in the training events for the programme, operations and projects personnel on logistics and transport related subjects.
• Sound contributions to knowledge networks and communities of practice.

Kualifikimet

Education/Experience/Language requirements

Education:

• High School Diploma with three years relevant experience is required.
• A First-level University degree (Bachelors or equivalent) preferably in Logistics, Business Administration, Project Management, Social Sciences or related fields or a Diploma preferably in management, Logistic management, transport or related fields is an advantage and may substitute relevant experience.

Certification:

• Possession of valid Driver’s license is required.

Work Experience:

• A minimum of 3 years of relevant professional experience is required for this role. A first University degree (BA) is an asset and may substitute for 3 years of professional experience
• Relevant experience is defined as experience in Logistics and/or Administration & Finance, and/or Procurement.
• Good computer skills, including MS Word and Excel is required;
• Experience in driving and travel management is required;
• Experience of ERP systems is desired.

Language Requirements:

• Fluency in English and Albanian is required (must be able to effectively communicate in both oral and written)
• Fluency in Serbian is an asset

Shënime

Contract type, level and duration

1. Contract type: ICA
2. Contract level: Local ICA Support - 3 (ICS-3)
3. Contract duration: Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.

For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx

Application period: 02-Apr-2025 to 15-Apr-2025.

https://stats.the-network.com/redirect/67898e4d-e4ac-49d2-8061-1df421ef4ca6