Përshkrimi
Oracle Solicitors: Job Description
Legal Admin Support
(German speaking - located in Tirana, Albania)
Company: Oracle Solicitors is an international law firm known for its problem-solving approach, working with our clients to find innovative legal solutions. We provide tailored services to meet our clients' needs by combining our experience and legal expertise with our commercial understanding. This helps manage risk for our clients and helps them achieve their own financial and strategic objectives. For our newly established office in Tirana, we are looking for a motivated Legal Admin Support to assist us with day-to-day operations.
Reports to: The Legal Admin Support will report to the Head of Operations/Senior Lawyers/Directors.
Located in: The Legal Admin Support will be located in Tirana, Albania.
Department: Corporate Function
Job Overview: The Legal Admin Support will be responsible for general day-to-day office administration and achieving performance targets as set by the company. Furthermore, he/she will be expected to actively promote quality of service to staff members and clients, raising the quality level whenever possible.
Relationships:
- Internal: Providing support to the directors, head of operations, and colleagues.
- External: promoting the practice wherever possible through PR and quality of service.
Detyrat
- Processing delegated tasks, whilst reporting progress to the Head of Operations.
- Taking ownership of all administrative tasks, and ensuring the smooth running of day-to-day operations.
- Training and/or mentoring junior or inexperienced staff members regarding office policies and procedures during the onboarding process, responding to inquiries, and accommodating the staff members for the duration of their work with the firm.
- Dealing with correspondence promptly in a professional manner.
- Adhering to accurate and comprehensive file management and maintenance practices in accordance with the company policies and procedures, whilst adhering to the workflows provided.
- Using the company’s claims management software, reporting all errors and queries promptly to the Head of Operations.
- Providing all requested client and management reports, accurately and promptly.
- Recording working time in accordance with company policies.
- Achieving set productivity targets, reporting over/under capacity to your line manager.
- Working as part of a team, collaborating, without relinquishing individual responsibility.
- Committing to promoting Oracle’s 'ways of working'.
- Having a problem solving ‘can do’ approach at all times.
- Being willing to adapt and respond to the changing and varied needs of the business.
- Ensuring that the office facilities are always kept clean and tidy.
- Following internal methods, policies, and procedures as set by the office manual.
- Performing any other ad hoc duties as required by Directors, HR (Human Resources), and/or Head of Operations.
Kualifikimet
- Located in Tirana, Albania.
- Business fluent German language knowledge.
- Very good English language knowledge.
- Completed university studies in any discipline (minimum Bachelor's degree).
- Previous experience in similar position desirable, but not a must.
- The ability to multi-task and prioritize, and to understand the importance of deadlines.
- Working in a clear and confident manner.
- Being highly organised, productive, and flexible.
- The ability to simultaneously manage multiple projects and priorities in a performance driven environment.
- Good Microsoft Office and market research skills.
- Trustworthy and discreet manner, and use excellent business judgement.
- Being able to work well under pressure, without sacrificing a high attention to detail.
- Excellent oral and written communication skills and the ability to establish positive, cooperative, and professional relationships, both internally and externally.
- Excellent customer service skills.
- Showing initiative, resourcefulness, and ability to work without supervision.
- Self-awareness and commitment to using feedback in learning and developing as a professional.
Shënime
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apliko nga duapune.com.
Please send your CV to:
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